Lawn Care Back Office
Your whole lawn business in one workbook — no software, no subscription, yours to own outright.
Lawn Care Back Office is a complete spreadsheet backend for a lawn and landscaping business run by one or two people. The routes. The visits. The quotes that need a follow-up. The customers who get billed once a month. The mower that's down for repair. It's all in one place, and it works while you're working.
Everything a small business needs. Nothing it doesn't.
What's inside (20 tabs):
Command Center — open this first, every morning. What's overdue, what's due today, which quotes need a follow-up, what's past due. In red, so it can't hide.
Dashboard — the month's numbers in one look: visits done, jobs, quotes out, money in, money out, what's left.
Customers — every customer, how to reach them, what services they use, and when you said you'd follow up.
Properties — every yard: address, gate and access notes, route day, and stop order.
Schedule — your recurring routes. Weekly, every 2 weeks, monthly — the next visit date figures itself, and an overdue visit turns red until it's done.
Day Sheet — today's route on one page, overdue stops first, then today's, in stop order. Print it for the truck or pull it up on your phone.
Jobs — the one-time work: cleanups, mulch, lawn repair, the jobs that aren't on a route.
Visit Log — what got done at every stop, what was charged, and whether it's paid. Rain day? Log it as a weather delay — the visit stays flagged on the schedule until it's actually done, so nothing quietly falls off the route.
Application record — on fertilization and weed control visits, the product used and the amount used go right on the visit row. That's your application record.
Monthly Invoices — some customers pay per visit, some get one bill a month. Monthly visits add themselves up into one invoice — the visits and the total are counted for you.
Seasonal Services — spring and fall cleanups, aeration, overseeding, snow contracts. Tracked by season and target month, so October doesn't sneak up on you.
Quotes — price it once, in your own shape: per visit, one flat price, or a seasonal contract. Quotes flag themselves when it's time to follow up — and when they're past due.
Sales — the money record. What came in, what the fees took, what you kept.
Expenses & Mileage — what went out, and the miles, recorded as you go.
Inventory — fertilizer, seed, mulch, blades. Running low flags itself before you run out at a customer's house.
Equipment — every mower, trimmer, and plow, plus its maintenance history. Repairs get logged here and counted once in Expenses.
Reports — money by month, visits by service, sales by channel. Added up for you.
Settings — your services, your route days, your words. Add a service to the list and every dropdown in the workbook picks it up. Nothing to rewire.
Lawn Backroom Playbook — every tab and every box explained in plain words, right inside the workbook.
One workbook holds up to 2,000 records per tab — that's years of routes. It comes loaded with a full example lawn business (GreenLine Lawn Care) so you can watch a week flow through it before you touch anything. Delete the examples and it's yours.
How it works:
✅ Buy it and download two files: the workbook and the User Guide PDF.
✅ Open the workbook in Google Sheets. (A free Google account is all you need.)
✅ Walk through the example business first — a real route week, start to finish.
✅ Delete the examples, type your customers and properties over them, set your services and route days on the Settings tab.
✅ Open the Command Center every morning. That's the whole habit.
Who it's for:
A lawn or landscaping business run by one or two people. Solo works fine — the "Who" box just says Owner. Got a helper on some days? Add their name once and pick who's on each job. Mowing routes, cleanups, seasonal work, snow in the winter — snow is just another service in the list, in the same system, all year.
What it's not:
Not software, not an app. It's a spreadsheet system you own outright — no subscription, no monthly fee, no platform that can raise the price on you.
Not a calendar. You keep your own Google Calendar, in your own account — the User Guide shows you how to set up color-coded calendars (Recurring Routes, One-Time Jobs, Estimate Visits) with notifications. Feather & Fire never has access to your calendar.
It doesn't text or email your customers for you. It shows you exactly who needs a call, every morning — the morning check is the system.
What's included: the Lawn Care Back Office workbook (Google Sheets) + the printable User Guide PDF, picture-led and written for a non-spreadsheet expert.
Requirements: a Google account for Google Sheets.
Get it: Lawn Care Back Office — $79.99, one-time payment.
This is Level 1 of the Feather & Fire platform ladder: the same backend, done by hand, in a file you own.
— Feather & Fire Systems 🔥